Athletics Program Assistant - Part-Time
Location: Town of Surf City - Surf City, North Carolina


Position Description

Part-time: 10-15 hours per week
Salary: $10.00 per hour



The Athletics Program Assistant performs work in administering athletic programs for the Town Parks and Recreation (P&R) Department by assisting with clerical duties, providing quality customer service, and administering organized athletic leagues, clinics, camps, special events, and programs while supervising the use of athletic fields and facilities.



Duties and Responsibilities
These duties and responsibilities are not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Town.

• Works a non-traditional work schedule, primarily working nights and weekends with limited supervision.
• Performs activities at athletic events including but not limited to planning, set-up, directing, teaching, assisting, refereeing, score keeping, clean-up, maintenance, concessions, and supervising volunteers, game officials, participants, and spectators.
• Prepares and oversees use of athletic fields, gymnasiums and other athletic facilities.
• Monitors the use and return of athletic equipment, reporting damages and losses to the Athletic Supervisor.
• Ensures an environment of safety for all participants, spectators and game officials. Treats minor first-aid incidents, fills out accident reports, and provides a copy to the Athletics Supervisor.
• Assists with the organization of playoffs and tournaments for various athletic leagues.
• Performs any assigned tasks associated with Town sponsored athletic programs.
• Greets participants and enforces facility regulations and policies.
• Performs basic administrative tasks such as utilizing a computer to complete projects, typing, copying and faxing materials as assigned, and responding to inquiries in person, over the phone or via email.
• Assists with maintaining records of athletic program volunteer hours, and sends reports to the Athletics Supervisor.
• Assists in training athletic volunteers.
• Assists with soliciting private contributions for Town athletic programs.
• Assists with tracking athletic program expenses, and provides reports to the Athletics Supervisor.
• Maintains a clean work environment at all times.
• Performs other duties of a similar nature or level.



Education and Experience
High School Diploma or General Equivalency Diploma (GED), a background in or understanding of youth and/or adult team athletics, and experience coaching and officiating sports; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above is required.



Licenses and Professional Certifications
• NC Driver License
• Bloodborne Pathogens (BBP) and Cardiopulmonary Resuscitation (CPR)/Automated External Defibrillator (AED) Certifications (within three (3) months of employment)



Knowledge, Skills, and Abilities
Knowledge of recreational athletics and leagues; standard safety practices; procedures and equipment related to recreational athletics and leagues; and rules governing common athletics and leagues.

Skilled in assisting with planning, organizing, leading and monitoring the activities of others; preparing and distributing publicity concerning new and on-going recreation programs and activities; successfully completing required training programs and obtaining required certificates; meeting the physical demands of the job; understanding and carrying out oral and written instructions; using a computer and related software applications; and communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Ability to represent the Town in a professional and respectful manner while interacting with a diverse set of individuals within the workplace and the community.



Working Conditions
Employee is subject to both inside and outside environmental conditions. When indoors, employee will be exposed to the lighting, temperature, and noise of an open floor-plan gymnasium environment and that of an office setting. When outdoors, employee may be frequently exposed to insects, dirt, grass, and weather elements including rain, wind, varying temperatures, etc.



Physical Requirements
Employee must be able to set up and break down equipment, record score sheets, and operate timing devices. A portion of work is performed within an office environment, primarily behind a desk, and frequently includes the operation of a computer. The employee must read and write, and interact with others in person, over the phone, and via other devices. The employee may move about within the facility to access file cabinets, documents, office machinery, and other equipment. Travel is often required to outside sites in order to perform the duties described above, as well as to attend meetings, trainings, events, and other business activities. Persons in this position frequently lift, carry, push and/or pull objects weighing up to 25 lbs. They also occasionally move objects weighing up to 50 lbs., and sometimes, but rarely, up to 100 lbs. Additionally, work may require standing, walking, running, reaching, bending, twisting, stooping, crouching, kneeling, crawling, lifting, carrying and/or moving equipment, or pushing and pulling various objects.

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